Here you’ll find information about reserving WCHA spaces for larger workshops, groups, and training events. Events have a special reservation process and cancellation policies, shown below.
Note: It is also possible to reserve single spaces at WCHA for smaller classes / groups or one-on-one sessions. Please refer to Rental Rates & Policies page for details.
Event Basics
- Rates for Event rentals are the same as listed on the Rental Rates & Policies page. Event cancellation policies differ from other types of rentals. See Event Payment & Cancellation Policies below. Please leave enough lead time when reserving your space to account for the Cancellation / Refund policy!
- Event rentals are confirmed only upon receipt of your non-refundable (NF) deposit. All deposits are applied to rent only.
- The balance of your rent is due any time before the close of the “Half Refund” cancellation period.
- For cancellations due to severe weather, every effort will be made to reschedule. If rescheduling is not possible AND there is a parking ban in Watertown, full rent will be refunded; otherwise 50% of the rent will be refunded.
Event Payment & Cancellation Policies
| Event Type / Duration | Payments (Deposit + Balance) | Cancellation / Refund Policy |
|---|---|---|
| Events fewer than 7 hours | Full payment due with reservation (includes $35 NF deposit) | Full refund: 14+ days prior to event Half refund: 8 – 13 days prior to event No refund: 7 or fewer days prior to event |
| Day-long events | Full payment due with reservation (includes $50 NF deposit) | Full refund: 30+ days prior to event Half refund: 15 – 29 days prior to event No refund: 14 or fewer days prior to event |
| Single events 2+ days | 1/3 of full payment due with reservation (includes $100 NF deposit) | Full refund: 60+ days prior to event Half refund: 30 – 59 days prior to event No refund: 29 or fewer days prior to event |
| Multiple, 2+ day events | A payment plan is arranged ($150 NF deposit) | Full refund: 120+ days prior to event Half refund: 60 – 119 days prior to event No refund: 59 or fewer days prior to event |