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Events

Here you’ll find information about reserving WCHA spaces for larger workshops, groups, and training events. Events have a special reservation process and cancellation policies, shown below.

Note: It is also possible to reserve single spaces at WCHA for smaller classes / groups or one-on-one sessions. Please refer to Rental Rates & Policies page for details.

Event Basics

  • Rates for Event rentals are the same as listed on the Rental Rates & Policies page. Event cancellation policies differ from other types of rentals. See Event Payment & Cancellation Policies below. Please leave enough lead time when reserving your space to account for the Cancellation / Refund policy!
  • Event rentals are confirmed only upon receipt of your non-refundable (NF) deposit. All deposits are applied to rent only.
  • The balance of your rent is due any time before the close of the “Half Refund” cancellation period.
  • For cancellations due to severe weather, every effort will be made to reschedule. If rescheduling is not possible AND there is a parking ban in Watertown, full rent will be refunded; otherwise 50% of the rent will be refunded.

Event Payment & Cancellation Policies

Event Type / DurationPayments (Deposit + Balance)Cancellation / Refund Policy
Events fewer than 7 hoursFull payment due with reservation
(includes $35 NF deposit)
Full refund: 14+ days prior to event
Half refund: 8 – 13 days prior to event
No refund: 7 or fewer days prior to event
Day-long eventsFull payment due with reservation
(includes $50 NF deposit)
Full refund: 30+ days prior to event
Half refund: 15 – 29 days prior to event
No refund: 14 or fewer days prior to event
Single events 2+ days1/3 of full payment due with reservation
(includes $100 NF deposit)
Full refund: 60+ days prior to event
Half refund: 30 – 59 days prior to event
No refund: 29 or fewer days prior to event
Multiple, 2+ day eventsA payment plan is arranged
($150 NF deposit)
Full refund: 120+ days prior to event
Half refund: 60 – 119 days prior to event
No refund: 59 or fewer days prior to event